ETD App Privacy Policy

ETD 2026 Mobile Application — Privacy Policy

Effective Date: 1 October 2026

Last Updated: 8 October 2026

1. Introduction

The ETD 2026 Mobile Application is an official mobile application provided for participants, speakers, organizers, and other authorized users of the ETD 2026 conference and related activities.

The application is intended to support conference participation and related services, including access to conference information and schedules, participant profiles, networking, communication, conference activities, QR-based activities, notifications, polls, surveys, and other features made available by the conference organizers.

This Privacy Policy explains what information may be collected through the application, how that information is used, when it may be shared, how it is protected, and how users may request deletion of their account and associated personal information.

The application is operated in connection with IIT Delhi Central Library / the ETD 2026 Organizing Team.

2. Account Creation and Registration

ETD 2026 participant accounts are provisioned by authorized conference organizers for registered participants and other authorized users.

The application does not provide public self-registration or open account creation within the App. Account credentials and registration information may be provided to users through the conference registration or administrative process.

Users are responsible for maintaining the confidentiality of their account credentials and for using their accounts only for authorized conference-related purposes.

3. Information We Collect

Depending on the features used and the user’s participation in the conference, the application may collect or process the following categories of information:

3.1 Account and Profile Information

Full name
Registered email address
Phone or contact information, where provided
Institution or organization
Designation or professional role
Biography
Research interests
Participant or account identifier
Account status and authentication-related information

3.2 Conference Participation Information

The application may process information relating to participation in conference activities, including, where applicable:

QR-code scans and check-ins
Session or activity participation
Poll and survey responses
Ideathon or other conference activity participation
Leaderboard or activity-related information
Interactions with conference schedules and programme information
Other information generated through participation in conference activities

3.3 Networking and Communication Information

Where networking and communication features are used, the application may process:

Connection requests and connection information
One-to-one messages
Community posts and comments
Information submitted through support or feedback features
Blocking, reporting, and moderation-related information

3.4 Photographs, Media, Camera, and Location

Depending on the features used, the application may allow users to:

Upload or select a profile photograph
Upload photographs or other conference-related media
Use the device camera for supported conference features, including QR-based activities and photographs
Select photographs or media from the device’s photo library
Use location information for specific conference features, such as campus checkpoints or interactive location-based activities

Location information is used only for applicable application features and is not intended to provide continuous background location tracking.

3.5 Device and Technical Information

The application may process limited technical information necessary to operate, secure, maintain, and troubleshoot the service, including:

Device type and operating system information
Application version and build information
Device or application configuration information
Application errors or exceptions
Push notification tokens
Technical information voluntarily submitted with error reports or support requests

4. How We Use Information

Information processed through the application may be used for the following purposes:

To create and administer authorized participant accounts
To authenticate users and provide access to the application
To provide conference schedules, programme information, and related content
To facilitate conference registration, check-ins, QR-based activities, and participation records
To provide networking, connection, and communication features
To provide community, polling, survey, Ideathon, and other conference activities
To display participant profiles and information that users or organizers have made available for conference purposes
To send relevant conference and application notifications
To provide location-based or interactive conference features when enabled by the user
To provide customer support and respond to enquiries or reports
To maintain application security and prevent misuse, unauthorized access, abuse, or other prohibited activity
To investigate reports and support moderation of user-generated content and interactions
To diagnose technical problems and improve application reliability
To maintain appropriate administrative, institutional, security, audit, and conference records
To comply with applicable legal, institutional, or administrative requirements

The application is provided for conference and institutional purposes and is not intended to sell personal information or provide targeted advertising based on users’ personal information.

5. Device Permissions

The application may request access to certain device capabilities when a feature requires them.

5.1 Camera

Camera access may be requested for QR-code scanning and supported conference photography or other application features.

5.2 Photos and Media

Access to photos or media may be requested when users choose to upload or select profile photographs, presentations, conference photographs, or other supported media.

5.3 Location

Location access may be requested for specific conference features, including campus checkpoints or interactive location-based activities.

5.4 Notifications

Notification permission may be requested to deliver conference announcements, reminders, activity updates, or other relevant application notifications.

Users may deny or later revoke device permissions through their device settings. Certain application features may not function when the corresponding permission is not granted.

6. User-Generated Content and Community Features

The application may allow authorized users to create or submit content, including profile information, photographs, messages, posts, comments, and other conference-related contributions.

Users should not submit confidential, sensitive, unlawful, or otherwise inappropriate information through public or community features of the application.

The application provides mechanisms for users to report inappropriate content or behaviour and to block other users. Reports may be reviewed by authorized members of the organizing or administrative team for safety, moderation, security, and policy-enforcement purposes.

Content or accounts may be restricted, removed, suspended, or otherwise acted upon where necessary to address misuse, violations of applicable conference rules, safety concerns, security issues, or other prohibited activity.

7. Third-Party Services and Infrastructure

Certain technical services and infrastructure may be used to operate and support the application. Depending on the platform and feature involved, these may include:

IIT Delhi institutional infrastructure for application and related data services
Expo Push Service for supported push-notification delivery infrastructure
Apple Push Notification service (APNs) for push notifications on iOS devices
Firebase Cloud Messaging (FCM) for push notifications on supported Android devices
Leaflet / OpenStreetMap for supported map or location-display functionality
Other technical or infrastructure providers where reasonably necessary to operate, secure, maintain, or support the application

Such service providers may process information only as necessary to provide their respective services and functions. Where third-party services are used, reasonable steps are taken to require appropriate safeguards and handling of information consistent with the purposes for which the information is processed.

The application does not intentionally provide personal information to advertisers for targeted advertising.

8. Information Sharing

Personal information may be accessible to or shared with the following categories of recipients where reasonably necessary:

Authorized IIT Delhi personnel and the ETD 2026 organizing or administrative team
Authorized service providers supporting application infrastructure, notifications, hosting, security, or related technical services
Authorized personnel responsible for conference administration, participant support, safety, moderation, or security
Government, regulatory, law-enforcement, or other authorities where disclosure is required or permitted by applicable law or institutional requirements

Personal information is not sold to third parties.

Information may also be displayed to other authorized application users where such display is part of a conference feature, such as participant profiles, networking, community features, or other functionality made available through the application.

9. Data Security

Reasonable technical and organizational measures are used to protect information processed through the application against unauthorized access, misuse, alteration, disclosure, or loss.

These measures may include appropriate authentication and access controls, encrypted communication such as HTTPS/TLS, restricted administrative access, application and server security practices, monitoring, and other safeguards appropriate to the nature of the information and the service.

No electronic transmission, storage system, or security measure can be guaranteed to be completely secure. Users should therefore also take reasonable precautions to protect their account credentials and devices.

10. Data Retention and Official Records

Information is retained for as long as reasonably necessary for the purposes described in this Privacy Policy, including providing the application and conference services, maintaining security, resolving disputes, supporting administration, and meeting applicable institutional, legal, audit, or archival requirements.

Different categories of information may be retained for different periods depending on their purpose and applicable requirements.

The conclusion of the conference or the disabling of an individual’s application access does not necessarily result in the immediate deletion of all information. Certain information may form part of official conference, participation, security, audit, archival, or institutional records and may therefore be retained where necessary or permitted.

11. Account and Data Deletion

Participants may request the deletion of their account and associated personal data directly within the ETD 2026 Mobile App by navigating to Profile > Request Account Deletion, or online via the official ETD 2026 Account & Data Deletion Request Page .

Upon submitting a deletion request, the user selects a reason and submits the request for administrative review. Once approved by conference administrators, eligible account information will be permanently deleted or anonymized within 48 hours.

Certain information may be retained where required for official conference participation records, published proceedings, security, legal obligations, or IIT Delhi institutional archival requirements.

For full policy details and instructions, please refer to the official Account & Data Deletion Page .

12. User Responsibilities

Users are expected to:

Keep their account credentials secure
Use only their authorized account
Provide accurate information where information is requested or required
Not attempt to access another user’s account or information without authorization
Use networking and communication features responsibly
Not upload or share unlawful, abusive, harmful, confidential, or otherwise inappropriate content
Respect the privacy and rights of other participants
Report suspected misuse, security issues, or inappropriate behaviour through the available reporting mechanisms

13. Children’s Privacy

The ETD 2026 Mobile Application is intended for registered conference participants, speakers, organizers, and other authorized users. It is not directed toward children as a child-oriented or advertising service.

The application does not knowingly seek to collect personal information from children for purposes unrelated to authorized conference participation.

14. Changes to This Privacy Policy

This Privacy Policy may be updated from time to time to reflect changes in the application, conference activities, technical services, institutional requirements, or applicable legal and regulatory requirements.

The updated version will be published on this page with a revised Last Updated date. Users are encouraged to review this page periodically for changes.

15. Contact

For questions, concerns, or requests relating to this Privacy Policy or the handling of personal information, please contact:

Organization: IIT Delhi Central Library / ETD 2026 Organizing Team
Email: etd2026@admin.iitd.ac.in

16. Consent and Acknowledgement

By accessing or using the ETD 2026 Mobile Application, users acknowledge that they have been informed about the collection and use of information described in this Privacy Policy.

Device permissions such as camera, photos, location, and notifications are controlled through the user’s device operating system. Users may decline or revoke such permissions, although certain application features may not function without the relevant permission.

Use of the application is subject to applicable conference rules, institutional requirements, and the terms and guidelines governing the use of the application’s communication and community features.